Instructor Pay

Welcome to Instructor Pay!

Our mission is to provide unprecedented customer service to retired instructors and school districts pertaining to cost shared reimbursement from the Department of the Army.

Minimum Instructor Pay (MIP) information

MIP is the difference between official retired pay, reported by the Defense Finance and Accounting Service (DFAS), and the active duty pay and allowances (excluding hazardous duty and special pays) that a JROTC instructor would receive if ordered to active duty.

Active duty Pay and Allowances are based on DFAS current year Military Pay Tables and include the following:

  • Basic Pay
  • Basic Allowance for Housing
  • Cost of Living Allowance (if applicable)
  • Overseas Housing Allowance (if applicable)
  • Overseas Cost of Living Allowance (if applicable)
  • Clothing Maintenance Allowance (enlisted only)
  • Basic Allowance for Subsistence

Retired Pay

The GROSS retired pay, as reported by DFAS is used in MIP calculation regardless of deductions for child support, former spouse support, REDUX bonus, disability, etc.

Rank/grade used for MIP calculation is the rank reported by DFAS Retired Pay. If DFAS reports your rank at the next lower rank/grade due to not meeting time-in-grade requirements, that is the rank/grade that will be used for MIP calculation and cost share.

Due to the Privacy Act of 1974, JROTC Instructor Management (IM) will not release retired pay information to anyone other than the Instructor or potential Instructor - NO EXCEPTIONS.

JROTC IM will not provide MIP estimates over the phone. ALL estimated MIP’s will be communicated via official hire letters – NO EXCEPTIONS.

05 w/ 25 Years of Service E9 w/25 Years of Service
Basic Pay $8,762.40
BAS $253.38
BAH $1,479.00
Clothing $0.00
Adjusted Pay $10,494.78
Less Gross RP $4,769.44
MIP $5,725.34
Basic Pay $6,190.50
BAS $367.92
BAH $1,265.00
Clothing $38.70 (female)
Adjusted Pay $7,862.12
Less Gross RP $3,369.75
MIP $4,492.37

Gray Area Pay Policy

“Gray Area” retirees are those retired from the armed forces, but do not draw a retired pay. “Gray Area” retired pay is calculated utilizing a specific formula based on basic pay and total years of service at time of retirement. 50% of the basic pay is the starting percentage at 20 years of service. Each additional year of service percentage increases 2.5%. For example; base pay at retirement is $5000.00 dollars and the soldier served 20 years, the retired pay calculation is $2500.00 for MIP calculation. If the soldier served 21 years, 52.5% of the $5000.00 basic pay is used for retired pay. The total percentage is capped at 75% for 30 or more years of service. NO ONLINE CALCULATION TOOL WILL BE ACCEPTED OR U.S.ED FOR MIP CALCUALTION PURPOSES.

School District Responsibilities

School districts employing JROTC instructors MUST PAY the MIP, and guarantee a 10, 11 or 12 month contract. The Army reimburses the school one half of the calculated MIP. The total amount paid by the school is taxable income. Changes in active duty and retired pay affect the minimum pay.

Many schools elect to pay more than MIP, and are encouraged to adjust instructor pay based upon the individual's qualifications and experience. The Army will reimburse the school districts only for the period of employment specified in the contract and will not reimburse the school for any instructor's pay if they are employed while on terminal leave. Reimbursement will start on the effective date of retirement. The length of the contract and amount paid above MIP are a matter of negotiation between the applicant and the school.

ALL schools and school districts must have a point of contact (POC) on file in order for JROTC HQ to release salary information. POC are appointed via memorandum on district letterhead and must be signed by the appointees’ supervisor or equivalent. No person being appointed can sign the memo.

JROTC HQ must have current DD form 2754 and DD form 2767 on working instructors, to view form instructions and download the forms, click here. Annual pay recertification (DD2767) must be submitted to the servicing brigade POC 30 days before start of the next school year. For example, if the next school year begins on July 1, we expect the DD2767 for the next school to be submitted NLT June 1. If not submitted in a timely manner, cost share may be stopped until receipt of DD Form 2767 is received.

For all new hires, school districts must submit a request for hire with forms DD2767 and DD2754 with dependent documentation (marriage certificate, birth certificates, etc.). Note that Instructors are responsible for the filling out and signing of forms DD2767 and DD2754 and to provide dependent documentation. A school authority must also review and sign form DD2767. For transferring an instructor, the school district must submit forms DD2767, DD2754 and request to transfer. When and instructor retires or resigns, the school district must submit a memo or resignation letter with the effective date. All documentation must be sent through the school districts servicing brigade 30 days in advance of effective date of action. Submitting documentation after the effective date may delay and/or cause loss of reimbursement.

MIP’s are communicated via the official hire or transfer letters provided once the instructors MIP is calculated. MIP’s are used to place the Instructor on a school districts payroll. Its imperative school districts pay close attention to the first JROTC EFT Statement for the true MIP. Although MIP’s are usually calculated to the nearest penny, true MIP can change due to updated information in-between the time of the request for MIP and processing of the actual MIP.

Furlough days, JCLC

Any furlough days charged to an instructor is non reimbursable. A memo must be provided with the instructors name(s) and date(s) of furlough to the school districts servicing brigade POC. A memo for JCLC is required for all instructors on a 10 or 11 month contract and must include the instructor(s) names and dates of JCLC and submitted to the school districts servicing brigade POC.

Cost Share Reimbursement

Because our process is a reimbursement process, the cost shared reimbursements and JROTC EFT Statements are processed and mailed, respectively, by the 10th of the following month of pay. For example, January reimbursement will not be electronically transferred until February. Note, depending on mitigating circumstances, reimbursements and EFT statements may be transferred beyond the 10th of the following month.

JROTC IM is aware that most school districts pay Instructor salaries in a different manner, to include updating MIP when MIP changes. It is JROTC IM policy to allow school districts to make up any MIP discrepancies at the end of the school year. However, JROTC IM encourages school districts to adjust MIP when notified, via JROTC EFT Statements. If the total annual MIP has not been met by the end of the school year, JROTC IM may deduct the difference from the district, place the JROTC program on probation, and if continues, to recommend de-establishment.

MIP CHANGES

MIP can change several times a calendar year and can increase OR decrease depending on the change to the entitlement. First change usually occurs on January 1st and effects basic pay, BAH, COLA (if applicable) and BAS. Second change usually occurs on October 1st and affects CMA for enlisted only. Third change usually occurs on December 1st and affects Retired Pay. Note that changes in retired pay (usually increase) will cause the MIP to decrease since gross retired pay is deducted from the overall entitlements. Additional changes include basic pay longevity increases. Longevity increases every even number of year for all instructors. Note that longevity increases do cap at a certain year for all instructors.

BP, BAS & CMS

To look up Basic Pay (BP), Basic Allowance for Subsistence (BAS) and Clothing Maintenance Allowance (CMA), please visit the DFAS web site at:

Defense Finance and Accounting Service (DFAS) Pay Charts
(Note: You must select the appropriate calendar year for correct entitlement amounts)
Basic Pay requires the Pay Grade and Years of Service.
CMA is only applicable to enlisted personnel. CMA is calculated using the standard rate divided by 12 calendar months.

BAH

To look up Basic Allowance for Housing (BAH), please visit the DTMO web site at:
http://www.defensetravel.dod.mil/site/bahCalc.cfm
(Note: You must select the appropriate calendar year, pay grade, dependent status and zip code of district or school location instructor is or will be teaching at)

COLA

To look up Cost Of Living Allowance (COLA), please visit the DTMO web site at:
http://www.defensetravel.dod.mil/site/conusCalc.cfm
(Note: You must select the appropriate calendar year, pay grade, dependent status and zip code of district or school location instructor is or will be teaching at)

OCONUS COLA

To look up Overseas Cost Of Living Allowance (OCOLA), please visit the DTMO web site at:
http://www.defensetravel.dod.mil/site/colaCalc.cfm
(Note: You must select the appropriate calendar year, month, period, pay grade, number of dependents, and location code of district or school)

OHA

To look up Overseas Housing Allowance (OHA), please visit the DTMO web site at:
http://www.defensetravel.dod.mil/site/ohaCalc.cfm
(Note: You must select the appropriate calendar year, month, day, pay grade, dependent status and location code of district or school)

For Newly Hired Instructors Only

DD Form 2767 Junior Reserve Officer Training Corps (JROTC) Instructor Annual Certification of Pay and Data

DD Form 2754 Junior Reserve Officer Training Corps (JROTC) Instructor Pay Certification Worksheet for Entitlement Computation

Instructor Responsibilities

It is the responsibility of all Instructors to provide accurate information and documentation in a timely manner to your school district, brigade POC and JROTC IM. Any changes in status (personal and dependent) must be communicated through all channels to ensure proper MIP/reimbursement and overall management of the JROTC program.

Submitting documentation and/or notification after the fact may delay and/or cause loss of reimbursement and/or certification to teach.

Instructor Pay Review may be requested for verification of pay from school districts. Instructor pay reviews will only be conducted for the last TWO school years. For an accurate review, JROTC IM requires ALL pay stubs or school district payroll print outs for time requested. JROTC IM will not perform a review until all documentation requested is received. It is the policy of JROTC IM to assist instructors in receiving 100% of MIP that is cost shared and MU.S.T be paid by the school district. JROTC IM request Instructors to try to resolve salary discrepancies at the lowest level possible.